Most organizations today understand the significance of their human capital and the value of connecting their talent strategy to meet business objectives. Talent Management Systems focus on providing strategic assistance to organizations in the accomplishment of long-term enterprise goals with respect to talent or human capital.
The challenge facing most organizations is in keeping track of all the personnel data such as employee contact details, present skill sets, leaves, sick time, vacation, emergency contact, etc. and making changes to it in real-time.
Kensium Talent Management System will assist your organization in developing, managing, rewarding and optimizing your organizational talent to increase workforce productivity and maximize operating performance.
Kensium Talent Management System offers a flexible and easy to use solution for companies of all sizes. By providing modules for personal information management, employee self service, leave, time & attendance‚ benefits and recruitment, companies are able to manage their crucial organization asset – people. The combination of these modules into one application assures the perfect platform for re-engineering and aligning your HR processes with organizational goals.
Our solutions can easily be tailored to meet the unique needs and business objectives of organizations in every major industry vertical.
K-TM Modules
- Administration Module (Admin)
- Personal Information Manager Module (PIM)
- Employee Self Service Module (ESS)
- Reports Module
- Leave Module
- Time and Attendance Module (Time)
- Benefit Module
- Recruitment Module
Administration Module (Admin)
The part of the system an HR Manager or other appointed personnel use to perform all system administration tasks. This includes defining company structure, pay grades and other information that serves as the backbone for the rest of the system. Security issues are taken care of through this module as well by defining user rights.
Features include :
- Define Company Info (General Information, Company Structure, Locations)
- Define Job information (Job titles, Pay Grades, Job Categories, etc)
- Define Qualification Information (Education, Licenses)
- Define Skills (Skills, Languages)
- Define Memberships and Membership types
- Define Nationalities & Race etc.
- Manage Users
- Configure and subscribe for E-mail Notifications
Personal Information Employee Manager Module (PIM):
This core module maintains all relevant employee related information, including different types of personal information, detailed qualifications work experience, job related information etc. Picture of employee is included as well. Information captured in this module is utilized by all other modules, thus eliminating data redundancy.
Features include :
- Personal information (Date of birth, nationality etc.)
- Photograph
- Contact details
- Emergency Contact(s)
- Dependents
- Immigration details (Passport & Visa info)
- Job information
- Payment details (Pay Grade & Salary)
- Employee reporting structure (Assign Supervisor)
- Work Experience
- Education details
- Skills
- Assign Languages
- Assign Licenses
- Assign Memberships
- Attachments
- Define employee Id (which was previously auto generated)
- Display more employee details in the employee list
- Search with more fields
Employee Self Service Module (ESS):
Employee self service is a powerful tool providing employees of the company with the ability to view relevant information such as personal information and to, update personal information with web - enabled PC without having to distrub the HR staff.
The functionality of this module spans through the entire system, making information available anywhere, anytime. Of course all information is subject to company defined security policy, where one can only view the information he/she is authorized to. Time and cost saving effects from this solution are remarkable.
Reports Module :
This feature produces customized reports according to your needs. Any number of reports can be defined by selecting from a range of search criteria and report fields. Report definitions can be saved to avoid repetition. Once the report definition is saved, the report can be generated by providing the required criteria data.
Leave Management Module :
A comprehensive leave management module, with extensive possibilities of defining leave types and more. It caters to all application and approval processes and is able to display information on leave entitlement, balance, history etc. Thanks to the web-enabled and self-service concepts, it significantly streamlines all the leave related procedures, eliminates paperwork and saves costs.
- Define Leave Types
- View Leave Summary of all employees in one screen
- Define Days-off (weekends and specific holidays)
- Apply for and assign continuous leave
- Receive auto notification e-mails after performing leave related operations
Time and Attendance Module:
The module automates time tracking related processes. The offered functionality enhances the organization's performance by eliminating paperwork and manual processes associated with time and attendance needs. The sophisticated module helps to efficiently organize labor data, improve the workforce management and minimize errors in enforcement of company's attendance policies.
Features include:
- Define organization's customers and projects
- Create Time Sheets
- Administration and management of your own and your subordinates' time sheets
Benefit Module:
This module illustrates on the company's Health Saving Plan policies. This module further allows the administrator of the system to define the suitable health savings plan policy for the organization. This module also enables the ESS users to make requests on health savings, administrator to approve or reject the requests and the systematic monitoring of the user accounts on health savings.
Features include:
- Define HSP
- Employee HSP Summary
- HSP Payments Due
- HSP Expenditure
- HSP Request
Recruitment Module:
The recruitment module defines the whole recruitment process carried out in an organization. The bulky, methodical manual recruitment procedures have been changed into a flexible, user friendly, efficient, comprehensive recruitment engine that can be easily embedded into the companies' website.
Listing Job Vacancies:This is where the HR administrator creates the job vacancies in the organization. They have the option to include all the necessary information, including the job title, the job description and pay grade and employment status.
Adding Pay Grade:
When listing the vacancies the HR administrator has the option to add additional pay grades to the system to be compatible with the job listing.
Adding Employment Status:
Generally the system itself has defined certain employment status at its inception. But if the company needs, the HR administrator has the right to add company specified Employment Status to the system when listing out the job vacancies.
Selecting Hiring Managers for the job vacancies:
It's compulsory for the HR administrator to select the hiring managers for each job vacancy listed out. This will let the hiring manager receive a notification when someone applies for the particular job that he/she has been appointed as the hiring manager.
Candidates Start Applying for the Job Vacancies:
The advantage of the K-TM recruitment module is that the candidates feel that it is the particular company recruitment system that they are directed to. The only thing involved in the application process is to select the job and fill up a form containing all the necessary details that are required. The process is very simple and user friendly.
The HR administrator can get the full list of applicants for each job automatically in the system and they can schedule interviews for the right people with the respective hiring managers and other executive members. Every action will be notified to the respective candidate via email, and all tracking is automatically available in the system
